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Affiliates

Guidelines for Designated Campus Colleagues (DCCs)

The University is generously supported by Designated Campus Colleagues (DCCs), which include affiliates, associates, volunteers, and interns who contribute their time, services, and expertise to help the University accomplish its missions of teaching, research, and service.

Departments are responsible for maintaining DCCs within UAccess Manager Self Service and ensuring applicable agreements and forms are complete.

DCCs may be eligible for UA privileges by virtue of their relationship with the University. Workforce Systems maintains a chart outlining this information and resources for processing DCCs in UAccess.

Note: Any DCC who is not a citizen or permanent resident of the United States will provide a copy of visa documents showing an immigration status that is appropriate for the DCC type and duties/activities of the DCC assignment. The sponsoring department will submit copies to Workforce Systems. The International Faculty & Scholars (IFS) unit within the Office of Global Initiatives offers support to departments regarding immigration regulations.

Affiliates

Affiliates are select individuals who directly contribute service to the academic or research mission of the University and work at agencies, institutions, hospitals, or clinics which have been afforded contractual affiliate status by the Office of the Provost.

Associates

University Associates include individuals such as unpaid faculty, principal investigators, visiting scholars, and others who are regularly engaged in activities that directly support the University’s teaching and research mission.

Volunteers

Volunteers support the University’s mission serving in roles that include 4-H workers, master gardeners, event volunteers, or authorized supervisors of minors. Volunteers are eligible for a NetID and University email account and to use these to access University systems, services, and specialized University training. They may perform security- or safety-sensitive or export control duties, and interact with non-enrolled minors.

Intermittent/Occasional Volunteers

Intermittent/Occasional Volunteers (IOVs) support special events, cultural activities, and other University sponsored activities, or serve as docents. IOVs do not need access to University systems or services, will not perform security- or safety-sensitive or export control duties, and do not have assignments that involve interacting with non-enrolled minors or require specialized University training.

Departments will attach a copy of the completed IOV agreement when requesting a DCC relationship in UAccess Manager Self-Service.

Interns

Interns are postsecondary or high school students who are participating in an unpaid, structured learning experience in a work setting at the University in order to enhance their understanding of their career field of choice. Internships are short-term (generally one summer or one semester). They are distinguished from a Volunteer or Associate relationship by the fact that internships have learning objectives and the primary benefit is for the student intern.

When requesting a DCC relationship in UAccess, a department may select from the following two Intern types:

Departments will attach a copy of the Intern’s learning objectives when requesting a DCC relationship in UAccess Employee/Manager Self-Service. UA Career Services provides resources for developing an internship program and associated learning objectives. See http://www.career.arizona.edu/jobs/finding-internship.

Important Note: If a supervisor or department representative is asked to sign an agreement or contract with the intern’s educational institution, please contact the University’s Contracting Office regarding entering into such an agreement and obtaining signature authority.